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COAD Summit 2015

The Western Region Homeland Security Advisory Council will host the second Community Organizations Active Disasters Summit on Thursday, April 30 at the UMass Center in Springfield. Click here to register. The event is free.

The Western Massachusetts Community Organizations Active in Disasters (COAD) Summit provides an excellent opportunity for emergency personnel to learn about the wealth of non-governmental, ready-to-serve organizations that exist in their communities, and to take stock of the vital resources these agencies supply.

Participants will become familiar with the function and mechanics of the emergency response system and learn about the ways in which their particular organization or personal skill fits into the many-faceted network of volunteers.

Keynote speaker Susamma Seeley is a certified emergency manager and the statewide director of response for Catholic Charities agencies in Missouri. She also serves as the Chairperson of the Missouri Voluntary Organizations Active in Disaster (VOAD). When deployed on their behalf, Ms. Seeley’s primary role is to assist local Catholic Charities agencies with integration of their response and recovery activities into the broader disaster response community. Her most recent deployments include the 2011 Joplin, Missouri tornado response and the 2012 Hurricane Sandy response in New Jersey. With a background in both emergency management and VOAD, Ms. Seeley’s keynote speech will offer insight into and discuss strategies for relationship-building between these distinct disaster response camps.

The two-session agenda will include continental breakfast, lunch, opportunities to network, and a low-stress, low-stakes functional exercise in which participants will practice coordinating their response through a disaster scenario. Morning registration will test an existing plan for operating a volunteer reception center.

Individuals and groups interested in volunteering or actively involved in preparing for emergencies and assisting victims before, during, and after disasters are encouraged to attend. This year’s summit promises to be an exciting day of informative workshops, problem solving, and networking with other participants who share an enthusiasm for helping others through disaster.

Individual Module Training for WRHSAC's Regional Shelter Plan

Over the last three years, WRHSAC has developed and helped entities implement a Regional Shelter Plan. This comprehensive plan provides Job Action Sheets, Standard Operating Guides, Forms and more.

WRHSAC has developed an on-line training with individual modules for each job associated with operating a shelter. The training is free and accessible for anyone to take. Once a module is completed, participants are able to print out a certificate indicating they have taken the training. These certificates can be used by shelter managers to track staff training. The modules can also be used as just-in-time training during shelter activation.

A goal of this project is to familiarize people with the WRHSAC Regional Shelter Plan documents, how to use them, and encourage municipalities to adopt them to assist in creating common operating pictures in shelter operation throughout the region. The number of people that need to understand this content is also quite large: everyone from local Selectboards, to local Boards of Health, to Emergency Managers, to Medical Reserve Corps Volunteers, to local church organization active in disasters and even people who might show up the day after an event who just want to help out in any way they can. It became clear that online training or E-training was a positive solution and a contract was signed with a training development firm with a focus on emergency management.

The E-training was designed to provide learners with knowledge about how to carry out their assigned responsibilities in a shelter. The underlying instructional design is simple: apply problem solving versus memorization based on scenarios they would likely encounter in a shelter environment. The training builds on the regional and other national guidance documents and it contains all of the forms necessary to carry out shelter operations under the National Incident Management System.
The training has the following features:

● Gorgeous graphics
● Scenario-based content
● An emphasis on ADA compliance
● Humor
● Applied Learning
● Mobile ready
● Embedded and printable certificates

The training is very easy to use. A brief video explaining how to use the training is also available for those who’d like more information.

Emergency Rest Center Guide

The Western Region Homeland Security Advisory Council has shared the recently completed Emergency Rest Center Guide and other related templates. These documents are a result of the latest work of WRHSAC’s  Faith Community Partnering for Emergency Preparedness project. The Emergency Rest Center guide can be adapted by any Faith Based or other organizations that are able to provide Rest Center services in response to disasters or weather events.

WRHSAC COAD attends National VOAD Conference

On May 14-15, Tracy Rogers, project manager for the Western Mass. COAD project, attended the National VOAD conference in Indianapolis. She attended workshops listed under the “LEAD – Leadership, Engagement, and Development” track of the conference. These workshops provided information on how to start up new VOADs and COADs, whether a VOAD should consider becoming a 501(c)(3) organization, governing structures, and how to develop leaders with your VOAD. The most valuable piece of information Tracy picked up was the announcement of a new set of resources on the National VOAD website under this LEAD program. The website contains template documents such as bylaws, articles of incorporation, mutual aid agreements, and an emergency operations plan—just the kind of documents our western Mass COADs have been working through over the past year. Tracy intends to make full use of these resources, as well as the contacts she made while at the conference, to enhance the COADs in western Mass.

Greenfield Community College, Greenfield MA

10:00am to 2:00pm

 

UMass Amherst Campus

3:00pm - 9:00pm

Registration is now open to participate in the Hampshire County Hampshire County Sheltering Exercise at UMass Amherst on Thursday, April 10 – Friday, April 11, 2014

The main event will be on Thursday evening, however participants are encouraged to spend the night in the shelter.

To register as a shelter volunteer or as a shelter resident click here.

Benefits of participating in the exercise include:

  • Obtain information on what to do in an emergency
  • Bring your pets
  • Build your own 72 hour kit
  • Hear stories from Katrina and Sandy responders
  • Free raffles
  • Put your acting skills to good use
  • Free Dinner! Free Breakfast!

The exercise announcement flyer can be found here.

This exercise is WRHSAC funded.

Clarion Hotel, Northampton

8:00 am to 4:00 pm

 

The Western Region Homeland Security Advisory Council together with the Franklin Regional Council of Governments presents the Western Massachusetts Community Organizations Active in Disasters Summit on Wednesday, March 26th at the Clarion Hotel in Northampton.

The Summit provides an excellent opportunity for emergency personnel to learn about the wealth of non-governmental, ready-to-serve organizations that exist in their communities and take stock of the vital resources they supply.

Participants will become familiar with the function and mechanics of the emergency response system and learn about the ways in which their particular organization or personal skill fits into the network of volunteers.

Keynote speaker Cathy McCann, Chairperson of NJVOAD (Voluntary Organizations Active in Disaster)and Vice President of Operations for the Community FoodBank of New Jersey, will describe her experience helping communities prepare for and recover from the mighty slam of Hurricane Sandy in 2012. Under her leadership the NJ VOAD mobilized well in advance of the storm and assisted many thousands of people in need. Ms. McCann received the 2013 Governor’s Jefferson Award for “exceptional community service and acts of charity” as she coordinated emergency response to the storm.

 To Register and for more information click here.

 

Tips from Ready.Gov

The Ready Campaign of FEMA recently posted a bulletin about Winter Preparedness. The full bulletin can be found here. The summary below shares some of the tips from the bulletin.

Winter care for seniors

While winter poses risks for all affected by the severe weather, it can pose a higher risk to seniors if precautions are not taken. Winter is an especially important time to keep an eye on seniors to make sure they are living as safely as possible. In addition to cold weather, ice and snow, the winter season can bring health problems and injury to senior citizens. That’s why it’s important for relatives and friends to check in with their older adult family members, friends and neighbors. Here are a few things to keep in mind:

  • Falls are a concern for seniors. Putting road salt, cat litter or sand on sidewalks, steps and driveways will make these areas as slip-free as possible. Seniors should also wear boots with non-skid soles to make a fall less likely to occur. Older adults, especially those with heart disease or high blood pressure should leave snow shoveling to others.
  • Cold temperatures make senior citizens susceptible to hypothermia, a dangerous drop in body temperature. Older adults tend to produce less body heat than younger people and it’s hard for them to tell when the temperature is too low. Learn the warning signs of this weather related illness and how to prevent it.
  • Keep indoor temperatures no lower than 55 degrees. If going outdoors is necessary, dress in layers to stay warm. Wearing two or three thin layers of loose-fitting clothing is warmer than a single layer of thick clothing.

It’s a good idea to check on elderly loved ones regularly or, if you live out of town, make arrangements for neighbors to check in and provide their number to call in an emergency. With your help, older adults can enjoy the winter months safely.

UMass Amherst Campus

Late afternoon through evening

The Medical Reserve Corps of Hampshire County has issued a Save-the-Date announcement for their upcoming Emergency Shelter Full Scale Exercise. The exercise will be held on Thursday, April 10, 2014. Further details and registration information will be posted soon. This exercise is WRHSAC funded.

Safety Tips for Extreme Cold

The Massachusetts Emergency Management Agency has issued the following safety tips for extreme cold. A PDF of the tips is also available.

FRAMINGHAM, MA – The National Weather Service (NWS) is issuing Wind Chill Advisories throughout the Commonwealth for the remainder of the week. Temperatures are expected to plummet and wind chills can reach -25 degrees in some areas. In order to ensure residents are prepared for these extreme temperatures, the Massachusetts Emergency Management Agency (MEMA) has outlined the following safety tips.

  • Closely monitor local news reports for updates on weather forecasts and storm impacts.
  • Make sure you have a well-stocked Winter Home Emergency Supply Kit that includes flashlights, portable radio, extra batteries, a first aid kit, bottled water, non-perishable food and a manual can opener.
  • Minimize outside activities, particularly the elderly and very young and remember to consider your pets.
  • Dress in several layers of loose-fitting, lightweight clothing, rather than a single layer of heavy clothing.  Outer garments should be tightly woven and water repellent.  Wear a hat, mittens and sturdy waterproof boots, protecting your extremities.  Cover your mouth with a scarf to protect your lungs.
  • Excessive exposure can lead to frostbite, which is damaging to body tissue that is frozen.  Frostbite causes a loss of feeling and a pale appearance in extremities, such as fingers, toes, ear lobes or the tip of the nose. If symptoms are detected, seek medical help immediately.
  • Hypothermia can occur in extreme cases.  The warning signs are uncontrollable shivering, memory loss, disorientation, incoherence, slurred speech, drowsiness and apparent exhaustion.  If the person’s temperature drops below 95 degrees, seek immediate medical care.
  • Ensure you have sufficient heating fuel, as well as emergency heating equipment in case you lose electricity.
  • When utilizing alternate heating sources, such as your fireplace, wood stove or space heater, take the necessary safety precautions.  Keep a fire extinguisher handy; ensuring everyone knows how to use it properly. Test smoke alarms and Carbon Monoxide (CO) detectors.
  • If utilizing an emergency generator, read, understand and follow the manufacturer’s instructions. Always operate emergency generators outdoors and away from any open window.  Make sure your generator is properly installed and grounded as you may be liable for damage or injury to other people and property that may result from improperly installed or operated equipment.
  • Never use propane or charcoal grills indoors as they pose Carbon Monoxide (CO) and fire risks.
  • If you lose your heat, seal off unused rooms by stuffing towels in the cracks under the doors. At night, cover windows with extra blankets or sheets.
  • Be a good neighbor. Check with elderly or relatives and friends who may need additional assistance to ensure their safety.
  • To keep pipes from freezing, wrap them in insulation or layers of newspapers, covering the newspapers with plastic to keep out moisture. Allow a trickle of warm water to run from a faucet that is farthest from your water meter or one that has frozen in the past.  This will keep the water moving so that it cannot freeze.  Learn how to shut off your water if a pipe bursts.
  • If pipes freeze, remove insulation, completely open all faucets and pour hot water over the pipes or wrap them with towels soaked in hot water, starting where they are most exposed to the cold.  A hand-held hair dryer, used with caution, also works well.
  • Clear exhaust vents from Direct Vent Gas Furnace Systems to avoid Carbon Monoxide (CO) poisoning. Also, never run an automobile until the exhaust pipe has been cleared of snow.
  • If you use medical equipment in your home that requires electricity, talk to your health care provider about how you can prepare for its use during a power outage. Ensure you have extra batteries for medical equipment and assistive devices.
  • If you have life-support devices that depend on electricity, contact your local electric company about your power needs for life-support devices (home dialysis, suction, breathing machines, etc.) in advance of an emergency. Some utility companies will put you on a “priority reconnection service” list. Talk to your equipment suppliers about your power options and also let your local fire department know that you are dependent on life-support devices.
  • Make sure your car is properly winterized.  Keep the gas tank at least half-full.  Carry a Winter Emergency Car Kit in the trunk including blankets, extra clothing, flashlight with spare batteries, a can and waterproof matches (to melt snow for drinking water), non-perishable foods, windshields scraper, shovel, sand, towrope and jumper cables.
  • Call the Information Telephone Service 2-1-1 for non-emergency storm-related questions.